Development Assistant

Employment Type: Full-Time
Work Arrangement: Hybrid (Remote and In-Person)
Salary Range: $42,000–$54,000 annually
Reports To: Chief Strategic Growth Officer

About the Opportunity

Bustling Spaces LLC is seeking a detail-oriented and highly organized Development Assistant to support our fundraising, grant development, and client services activities. This position plays an important role in keeping our development work organized, responsive, and on schedule. The Development Assistant will provide direct support with grant writing and research, fundraising campaigns, capital project materials, board development activities, and the administrative systems that help our teams manage projects effectively.

Working closely with the Development Associate, Grant Strategist, and Chief Strategic Growth Officer, the successful candidate will contribute to both Bustling Spaces' internal fundraising efforts and the services we provide to clients. This is a hands-on support position suited to someone who enjoys research and writing, pays close attention to detail, and can manage competing priorities while maintaining a high standard of work.

Key Responsibilities

Business Advancement | Supporting Bustling Spaces' Growth

  • Assist with the preparation, drafting, formatting, and coordination of organizational grant materials.

  • Research prospective funders, sponsorship opportunities, and potential funding sources.

  • Maintain accurate and current donor and funder prospect information in HubSpot or other designated CRM systems.

  • Prepare reports and supporting materials for grant-related and internal team meetings.

  • Help ensure fundraising information and development activities are organized and accessible to relevant team members.

Client Services | Supporting Client Success

Grant Writing and Research

  • Assist with drafting and reviewing grant application materials for clients.

  • Conduct funding research and help identify relevant grant opportunities.

  • Coordinate feedback, revisions, and supporting documentation throughout the grant development process.

Fundraising Campaigns and Infrastructure

  • Support fundraising planning and campaign implementation alongside the development team.

  • Assist with maintaining the systems, processes, and materials needed to support effective fundraising activities.

Capital Project Support

  • Assist with drafting capital grant applications and preparing supporting materials.

  • Support predevelopment activities and capital campaign preparation.

  • Contribute research and administrative assistance related to project planning and municipal processes.

Board Development

  • Coordinate scheduling, logistics, and supporting materials for board development activities.

  • Assist with preparing resources for board and staff training sessions.

Operations | Keeping Development Work on Track

  • Maintain grant calendars, deadlines, and reporting information in HubSpot.

  • Create and update templates, trackers, and project documentation using Google Workspace and Asana.

  • Attend relevant grant information sessions and organize information for team use.

  • Assist with preparing newsletter content and development-related updates.

  • Support internal communication about client deliverables, progress, and upcoming deadlines.

  • Help maintain organized and dependable administrative processes across development and client services activities.

Qualifications and Skills

We are looking for a candidate who demonstrates the following:

  • Strong written communication, research, and information-gathering skills.

  • Excellent attention to detail and a commitment to producing accurate work.

  • Familiarity with grant processes, grant writing, or nonprofit fundraising, or a demonstrated ability to learn these areas quickly.

  • Comfort working with digital systems and collaborative tools, including HubSpot, Google Workspace, and Asana.

  • Strong organizational and time-management abilities, particularly when managing multiple assignments and deadlines.

  • Responsiveness, dependability, and the ability to coordinate effectively with different team members.

  • Alignment with the mission and values of Bustling Spaces.

Compensation and Work Arrangement

Salary: $42,000–$54,000 annually, with final compensation to be confirmed following the interview process.
Employment Status: Full-Time Employee
Work Arrangement: Hybrid

Bustling Spaces operates primarily as a remote-first organization. However, this position requires occasional in-person attendance at designated office locations based on organizational and operational needs.

Bustling Spaces LLC is committed to a fair and consistent recruitment process. All applications will be reviewed in accordance with the requirements of the position.

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